Work permit renewal in Poland
Renewing a work permit in Poland typically involves applying for an extension or a new permit through the Voivodeship Office, usually linked to continued employment with the same employer. The process requires submitting an application with supporting documents proving the need for continued employment and the employer's capacity.
It is advisable for individuals and their employers to begin the renewal process several months before the current work permit's expiration. This allows sufficient time to gather all required documents, complete the application, and account for potential waiting times for appointments at the Voivodeship Office and the processing period for the application itself. Applying well in advance helps ensure continuity of legal employment.
Start 90 days ahead
This lead time accounts for gathering documents, scheduling potential appointments, and the processing time for the application by the Voivodeship Office. Official processing times can vary.
The process
- 1Confirm the specific type of work permit held and the relevant renewal procedure with the Voivodeship Office, as procedures can vary based on the permit type and individual circumstances.
- 2The employer prepares and submits an application for an extension of the work permit or a new work permit to the relevant Voivodeship Office, typically through the foreign affairs department (Wydział Spraw Cudzoziemców).
- 3Gather all necessary documents, including copies of the current work permit, passport, and documents from the employer regarding the continued employment.
- 4Pay the required administrative fee for the work permit application.
- 5Submit the complete application package to the Voivodeship Office. In some cases, a personal appearance might be required or an appointment might need to be scheduled.
- 6Respond to any requests for additional documents or information from the Voivodeship Office during the processing period.
- 7Collect the new or extended work permit once the application is approved.
What to bring
- Completed application form (specific form available from the Voivodeship Office)
- Valid travel document (passport)
- Copies of all pages of the current work permit and any associated residence permits
- Documents confirming continued employment from the employer (e.g., employment contract, declaration of intent to extend employment)
- Proof of payment of the administrative fee
- Employer's documents (e.g., KRS excerpt, NIP, REGON, financial statements)
- Information on the employee's earnings
- Proof of health insurance
- Address of residence in Poland
Who handles it
Urząd Wojewódzki (Voivodeship Office)
https://www.gov.pl/web/udsc/praca
The administrative fee for a work permit application is subject to change and should be confirmed directly with the Voivodeship Office or on their official website. Fees are typically paid to the municipal or city office responsible for fees (Urząd Miasta/Gminy).
What commonly goes wrong
- Ensure the application is submitted by the employer well in advance of the current permit's expiration date to avoid gaps in legal employment.
- The specific documentation required can vary based on the type of work permit and the Voivodeship, so always verify the exact list with the relevant office.
- Incomplete applications or missing documents are a common reason for delays or rejection, so thorough preparation is crucial.
- Changes in employment conditions, such as a new employer or significant changes in job duties, usually require a new work permit application, not just an extension.
Sources
This guide is based on one official source.
Other documents in Poland
Work permit renewal in other countries
Often renewed together
Don't rely on remembering
Add this document to Duratum and we'll tell you when to start, and remind you before it matters.