Work permit renewal in Indonesia
Renewing a work permit in Indonesia typically involves ensuring the employer's RPTKA (Expatriate Placement Plan) is still valid or has been renewed, and then applying for the renewal of the IMTA (Expatriate Work Permit) through the relevant government agency. The process is primarily handled by the sponsoring company on behalf of the expatriate.
It is generally advisable for employers to initiate the renewal process several months before the current work permit's expiration date. This allows sufficient time to gather required documents, complete administrative steps, and account for potential processing delays or government holidays. A typical lead time of 60-90 days before expiration is often recommended to avoid any gaps in legal employment status.
Start 90 days ahead
This lead time accounts for the preparation of all necessary documents, internal company approvals, submission processing by the Ministry of Manpower, and potential follow-ups, to ensure the renewal is completed before the current permit expires.
The process
- 1Ensure the employer's RPTKA (Rencana Penggunaan Tenaga Kerja Asing or Expatriate Placement Plan) is valid for the requested renewal period or has been renewed. This is a prerequisite for renewing the individual work permit.
- 2The employer gathers all required documents from the expatriate and the company.
- 3The employer or a designated agent submits the renewal application and supporting documents to the Ministry of Manpower's online system or relevant regional office.
- 4The application undergoes review and verification by the Ministry of Manpower.
- 5Upon approval, the renewed IMTA (Izin Menggunakan Tenaga Kerja Asing or Expatriate Work Permit) is issued.
- 6The expatriate's other immigration documents (e.g., KITAS - Limited Stay Permit, MERP - Multiple Entry Re-entry Permit) may also need to be renewed based on the validity of the renewed IMTA.
What to bring
- Copy of the current RPTKA (Expatriate Placement Plan)
- Copy of the existing IMTA (Expatriate Work Permit)
- Copy of the expatriate's passport (with minimum 18 months validity)
- Copy of the expatriate's current KITAS (Limited Stay Permit)
- CV of the expatriate, updated if necessary
- Company registration documents (e.g., NIB, NPWP, deeds of establishment)
- Latest company organizational structure
- Statement letter from the employer regarding the need for foreign workers and commitment to transfer knowledge to Indonesian counterparts
- Proof of payment for DPKK (Dana Kompensasi Penggunaan Tenaga Kerja Asing or Expatriate Utilization Compensation Fund), if applicable for the renewal period
- Any other documents specifically requested by the Ministry of Manpower or immigration authorities for the renewal period.
Who handles it
Kementerian Ketenagakerjaan (Ministry of Manpower), Republik Indonesia
The cost for renewing a work permit typically involves the DPKK (Dana Kompensasi Penggunaan Tenaga Kerja Asing), which is a compensation fund fee, usually paid annually per expatriate. The exact amount and payment method should be confirmed with the Ministry of Manpower or through official channels, as fees can be subject to change. Other potential costs may include administrative fees charged by agents if their services are utilized.
What commonly goes wrong
- Ensure the employer's RPTKA is valid and covers the entire renewal period requested for the IMTA, as this is a critical prerequisite.
- Pay close attention to the validity dates of all documents, especially the passport and current work permit, to avoid any gaps or overstays.
- Be aware that processing times can vary, and it's essential for the employer to follow up on the application status regularly.
- Confirm if the job title or responsibilities have changed, as this might necessitate a different or more complex renewal process.
Sources
Other documents in Indonesia
Work permit renewal in other countries
Often renewed together
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