Work permit renewal in Japan
Renewing a work permit in Japan involves applying for an 'Extension of Period of Stay' (在留期間更新許可申請) with the immigration authorities. This process maintains legal residence and permission to work beyond the initial expiry date of the current status of residence.
Most applicants are advised to submit their application for an extension of period of stay approximately three months before their current status of residence expires. This allows sufficient time for processing, which can sometimes take several weeks to a few months, depending on individual circumstances and the volume of applications.
Start 90 days ahead
Recommended to apply around three months before the current status of residence expires to account for processing times and potential requests for additional documents.
The process
- 1Confirm eligibility for extension based on current work activities and employer sponsorship.
- 2Gather all required documents, including application forms, passport, residence card, and employer-related paperwork.
- 3Submit the application for Extension of Period of Stay to the regional Immigration Services Bureau or its branch office that has jurisdiction over the applicant's residence.
- 4Wait for the application to be processed. A postcard or notification will be sent once a decision is made.
- 5Visit the Immigration Services Bureau with the notification, passport, and current residence card to receive the new residence card with the extended period of stay.
- 6Pay the prescribed fee upon approval of the extension.
What to bring
- Application form for Extension of Period of Stay (available from the Immigration Services Agency website or offices)
- Valid passport
- Current residence card (在留カード, zairyu card)
- Photo (4cm x 3cm, taken within the last three months, plain background, front-facing, no hat)
- Documents related to the applicant's work activity and sponsoring organization/company (e.g., certificate of employment, company registration, tax certificates). The specific documents vary significantly depending on the status of residence category.
- Proof of financial stability (e.g., bank statements, tax documents, or employer's guarantee).
Who handles it
Immigration Services Agency of Japan (出入国在留管理庁, Shutsunyūkoku Zairyū Kanri-chō)
https://www.isa.go.jp/en/applications/procedures/zairyu_koshin10.html
The application fee for an 'Extension of Period of Stay' is 4,000 Japanese Yen. This fee is paid using a revenue stamp (収入印紙, shūnyū inshi) purchased at post offices or convenience stores, and affixed to the payment form, only upon approval of the application.
What commonly goes wrong
- Ensure all application forms are filled out completely and accurately, as incomplete applications can lead to delays or rejection.
- Provide all necessary supporting documents specific to the type of work permit (status of residence category); requirements differ significantly.
- Be aware that processing times can vary; applying well in advance is crucial.
- Maintain legal residence and employment status throughout the application process. An applicant who has applied for an extension before their current period of stay expires generally has a grace period until the decision is made, even if the original expiry date passes.
Sources
Other documents in Japan
Work permit renewal in other countries
Often renewed together
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